Athletics Management Software
Organise training groups, schedule track and field sessions, record personal bests, and manage everything from junior fun-athletics to competitive squad training.
AMES keeps your club aligned with England Athletics affiliation requirements while managing the complexity of multi-event training across sprints, throws, jumps, and endurance disciplines. From grassroots junior athletics programmes through to national-level competition squads, the platform scales with your club and ensures nothing falls through the cracks.
UK Governing Body
England Athletics
Typical Pricing
£4-£8 per session
Class Size
12-25 students
Challenges athletics businesses face
Multi-event session planning
Coordinating training across sprints, throws, jumps, and endurance within a single session slot is fiendishly complicated when relying on spreadsheets and group chats. A typical club session might have under-13s working on long jump technique in one pit while under-15s rotate through shot put and discus at the throws cage, and the senior sprinters need exclusive access to a section of the straight. Throws cage availability is limited at most municipal tracks, and booking conflicts with other clubs sharing the facility are common. Long jump and triple jump pit rotations must account for sand raking time between groups, while pole vault runway allocation requires qualified coaches and safety equipment checks before any athlete can begin. Add in the warm-up area management for 60 or more athletes arriving across staggered age groups, and the logistical puzzle quickly outgrows any manual planning method. One scheduling error can leave a group of juniors standing idle on the infield for twenty minutes while their coach is still supervising another event at the opposite end of the track.
Competition entry management
Getting athletes entered into competitions on time, at the correct event, and with the right qualifying standards is a relentless administrative burden that peaks during county championship season. Each competition has its own entry portal, deadline, and eligibility criteria, and county championship qualifying standards change annually. Submitting entries through the England Athletics competition portal involves cross-referencing each athlete's recent performances against published standards, ensuring their EA registration number is current, and confirming their age group eligibility on the date of competition. Relay team selection adds another dimension, requiring coaches to weigh recent 100m and 200m splits, handover reliability, and athlete availability before submitting a final four plus reserves. Travel logistics coordination for away fixtures means booking minibuses, collecting parental consent forms, and confirming supervision ratios well in advance. When entries close and amendments are no longer accepted, a single missed deadline costs your athlete their competition place for the entire season.
Personal best and performance tracking
Recording, verifying, and comparing athletic performances across dozens of events and hundreds of athletes is far more nuanced than simply writing down a time or a distance. Wind-legal results in sprints and horizontal jumps require the wind reading to be at or below 2.0 metres per second, and any performance achieved outside that threshold cannot count as an official personal best for ranking purposes. Altitude-adjusted times matter for endurance events at higher-elevation venues, and the difference between electronic timing and hand timing introduces a recognised conversion factor that must be applied correctly when comparing results. Multi-event athletes competing in pentathlon or decathlon need composite scoring against age-appropriate points tables, where each individual event performance converts to a score that feeds into an overall total. Without a system that understands these nuances, coaches end up maintaining parallel spreadsheets for wind-legal PBs, hand-timed conversions, and multi-event points, and discrepancies between records erode athlete and parent confidence in the club's professionalism.
Seasonal programme transitions
Athletics in the UK is not a single-season sport, and managing the transition between track, cross-country, road running, and indoor competition cycles creates recurring administrative upheaval. Cross-country season registration opens in early autumn and requires separate affiliation checks, team declarations, and venue logistics for courses that change weekly. Road running entries for club members overlap with the end of cross-country season, bringing their own entry forms, race licences, and travel arrangements. Indoor athletics events during winter months involve different event schedules, modified equipment specifications, and venues that may be hours from your home track. Summer training camps for development squads need booking months ahead, with accommodation, catering, coaching ratios, and medical cover all requiring coordination. Each seasonal shift means updating class timetables, reassigning coaching groups, adjusting payment schedules, and communicating changes to parents and athletes across every age group in the club.
Guides and articles for athletics businesses
Training Group Scheduling for Athletics Clubs
Scheduling training groups in athletics requires balancing event-group needs, facility capacity, equipment availability, and coach qualifications. This guide covers how to structure group scheduling so every athlete gets meaningful training in their discipline without bottlenecks.
Managing Seasonal Programme Transitions in Athletics
Athletics clubs operate across multiple seasons with fundamentally different programmes: summer track and field, winter cross-country and road, and the indoor season bridging both. Managing these transitions smoothly involves timetable restructuring, payment adjustments, and clear communication to retain members through change.
Tracking Personal Bests and Performance in Athletics
Personal bests are the currency of athletics. Tracking them accurately means understanding wind-legal rules, timing methods, multi-event scoring tables, and how age-graded comparisons can motivate athletes across every event group. This guide covers the systems and standards that matter.
Performance Tracking Systems for Athletics Clubs
Effective performance tracking transforms an athletics club from a place that runs sessions into one that demonstrably develops athletes. This guide covers PB alert systems, progression visualisation, age-graded scoring, Power of 10 integration, and multi-event points tracking.
Building a Parent and Athlete Portal for Athletics Clubs
A parent and athlete portal gives athletics club members a single place to view training schedules, competition calendars, personal bests, and coach session notes. This guide covers what to include, how to structure access, and how a well-built portal reduces the communication burden on volunteers.
Multi-Event Session Planning for Athletics Clubs
Running a multi-event athletics session means managing several disciplines simultaneously across different facility zones. This guide covers rotation design, equipment allocation, coach deployment, and the practical logistics that keep sessions safe and productive.
Competition Management Systems for Athletics Clubs
Managing a club's competition programme means tracking qualifying standards, selecting teams fairly, optimising relay combinations, submitting entries on deadline, and reconciling results. This guide covers the systems and processes that keep competition management under control.
Competition Entry Management for Athletics Clubs
Managing competition entries for an athletics club involves juggling qualifying standards, England Athletics portal submissions, parental consent, relay team selection, and tight deadlines. This guide walks through building a system that handles it all without dropping entries.
Coach and Compliance Dashboard for Athletics Clubs
An athletics club's coaching team must meet England Athletics licensing requirements, maintain current DBS checks, hold event-specific qualifications, and operate within group size limits. A compliance dashboard brings all of this into a single view that prevents lapses and simplifies audit reporting.
Automating Payment Collection for Athletics Clubs
Athletics club payments are complicated by membership tiers, England Athletics affiliation, competition entry fees, family discounts, and seasonal variations. Automating collection through Direct Debit and structured billing eliminates volunteer hours spent chasing payments and reduces revenue leakage.
How to Set Up a Children's Athletics Club in the UK
Athletics is one of the most accessible sports for children, but setting up a club requires careful planning around affiliation, qualifications, and venue access. This guide walks you through every step from coaching certification to competition entry.
How AMES helps athletics providers
Athletics Club Scheduling & Session Booking
Build your weekly training programme with a visual timetable that maps every event group, facility area, and coach assignment across your track. AMES handles event-group rotation within sessions, so your sprinters, throwers, and jumpers cycle through allocated areas without clashes. Equipment allocation is tracked per session, ensuring the throws cage, hurdles, starting blocks, and high jump mats are assigned and accounted for before athletes arrive. Facility area mapping gives coaches a real-time view of which zones are in use and which are available, reducing dead time between rotations and preventing groups from overlapping at shared facilities.
Athlete Progress & PB Tracking
Record personal bests with full context: wind readings, timing method, venue, and competition level. AMES applies age-graded scoring so coaches can compare performances across age groups on a level playing field, and integrates concepts from Power of 10 rankings to show where your athletes sit nationally. PB alerts notify coaches and parents the moment a new personal best is recorded, and historical progression charts plot each athlete's development across seasons with trend lines that highlight improvement rates. Multi-event scoring for pentathlon and decathlon is calculated automatically against the appropriate points tables.
Direct Debit & Membership Payments
Collect training fees, England Athletics affiliation contributions, and competition entry costs from a single dashboard. Club membership tiers let you configure different rates for junior, senior, recreational, and competitive squads, with family discounts applied automatically. Competition entry fee pooling collects individual athlete contributions for team entries, relay fees, and transport costs into a ring-fenced fund so coaches are not left chasing payments after the event. Direct debit, card, and invoice options give families flexibility, and automated reminders reduce the time your treasurer spends following up on overdue balances.
Parent App — Book & Pay for Athletics Online
Athletes and parents log into a single dashboard showing upcoming training sessions, competition dates, and personal performance history. The built-in training diary lets athletes record their own supplementary sessions, mileage, and gym work alongside club-tracked data. A competition calendar displays forthcoming fixtures with entry deadlines and qualifying standards clearly shown. The PB wall of fame celebrates new personal bests across the club, giving athletes public recognition for their achievements. Coach session notes are shared after each training block, providing feedback on technique focus areas, event-specific targets, and recommended training between club sessions.
Online Enrolment & Competition Management
Track qualifying standards against each athlete's recent performances and flag who is eligible for county, regional, and national championships. Team selection criteria can be configured per competition, with automatic shortlisting based on season-best results, attendance record, and coach nomination. Relay combination optimisation analyses your sprinters' recent splits and suggests the fastest possible team permutations for 4x100m and 4x400m events, accounting for bend-running ability and handover preferences. Entry submissions, consent forms, and travel logistics are coordinated from a single event view.
Registers, Attendance & Coach Compliance
Monitor every coach's England Athletics coaching licence level, from Athletics Leader through to Performance Coach, alongside event-specific qualifications such as throws safety awards and pole vault supervision certificates. Group size limits are enforced based on qualification level, preventing a Level 1 coach from being assigned more athletes than their qualification permits. DBS checks, first-aid certificates, and safeguarding training expiry dates are tracked with amber and red warnings as renewal deadlines approach. Audit-ready reporting exports your club's full compliance history for EA affiliation reviews or facility inspections in seconds.
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