Multi-Sport Management Software
Run holiday camps, after-school clubs, and multi-activity sessions with ease. Manage registrations, medical information, staff ratios, and daily schedules across multiple venues and activities.
AMES is built for Ofsted-registered holiday clubs and multi-sport providers who need watertight compliance across every venue and session. Whether you operate a single-site summer camp or a nationwide network of holiday club brands, the platform scales with you—centralising bookings, safeguarding records, ratio tracking, and parent communication without bolt-on fees or separate logins for each location.
UK Governing Body
UK Coaching
Typical Pricing
£20-£40 per day (camp)
Class Size
15-30 students
Challenges multi-sport businesses face
Daily schedule complexity
Coordinating a full day of varied activities across multiple rooms, fields, and halls means juggling dozens of moving parts on paper or spreadsheets. Activity leader assignments need to align with qualifications—a football coach cannot simply swap into the archery slot—and venue transitions between activities eat into session time when poorly planned. Wet weather backup plans must be ready to deploy at short notice, shifting outdoor activities into indoor spaces without doubling up on rooms already in use. Mixed-age group rotations add another layer: younger children rotate on shorter cycles, while older groups follow longer specialist sessions. Specialist coach availability windows rarely align neatly with the rest of your timetable, leaving gaps that are difficult to fill without reshuffling the entire day. One change cascades through the schedule and the knock-on effects compound fast.
Medical and dietary information
When you are responsible for children across a full-day camp, managing medical and dietary needs goes far beyond a list of allergies. EpiPen training requirements mean specific staff must be assigned to groups containing children with anaphylaxis risk, and those staff must be identifiable at all times during the session. Medication administration records need logging with timestamps, dosages, and witness signatures—a regulatory requirement that is nearly impossible to enforce consistently on paper. Food preparation separation for allergies demands clear protocols in the kitchen, with labelling and cross-contamination procedures that every catering volunteer understands. Emergency procedure familiarity varies per staff member, and without a system that surfaces who is trained in what, you are relying on memory during the moments when accuracy matters most.
Flexible booking patterns
Holiday camps and after-school clubs rarely follow a neat term-by-term enrolment cycle. Parents need to book individual days, full weeks, or mix-and-match sessions depending on their childcare arrangements. Childcare voucher acceptance and tax-free childcare compatibility add administrative overhead, with each provider requiring different claim codes and reconciliation processes. Employer partnerships bring bulk bookings with corporate billing that does not fit your standard payment workflow. Sibling booking management means families expect automatic discounts and a single consolidated invoice rather than three separate transactions. Last-minute booking additions on the morning of a session are common, and your system needs to confirm capacity and capture medical details in real time. Cancellation and refund policies must be enforced consistently, but exceptions and credit notes are a daily reality that spreadsheets handle badly.
Staff-to-child ratio compliance
Ratio requirements shift throughout the day and across age groups, making manual tracking a constant source of anxiety. Under-5s typically require a 1:4 ratio, 5-to-8-year-olds sit at 1:8, and children aged 8 and above move to 1:10 or beyond, depending on your Ofsted registration conditions. Qualified first aider requirements mean at least one trained member of staff must be present in every activity zone, not just on site somewhere. Activity-specific ratios complicate things further: a swimming session may require 1:6 with a qualified lifeguard on deck, while general play in the sports hall operates at a different threshold entirely. Staff break cover must be planned so that ratios never dip below the legal minimum, even for fifteen minutes. A single uncovered absence can put your entire registration at risk if an inspector walks in at the wrong moment.
Guides and articles for multi-sport businesses
Staff and Ratio Management for Multi-Sport Camps
Staffing a multi-sport holiday camp is a daily puzzle. Numbers fluctuate, staff call in sick, and different activities require different qualifications. This guide covers live ratio tracking, DBS management, qualification matching to activities, and building a reliable relief staff pool.
Staff-to-Child Ratio Compliance for Multi-Sport Camps
Staffing ratios are one of the most inspected aspects of any childcare provision. This guide explains Ofsted requirements by age group, first aider rules, activity-specific ratios for higher-risk sports, and how to manage break cover without dropping below legal minimums.
Parent Communication Portals for Multi-Sport Camps
Parents dropping their child at a holiday camp want to know their child is safe, happy, and having a good time. A well-designed communication portal replaces anxious phone calls with daily photos, digital sign-in confirmations, live capacity updates, and instant schedule notifications.
Medical and Dietary Information Management for Holiday Camps
Managing medical and dietary information for dozens or hundreds of children across a holiday camp is a serious responsibility. This guide covers EpiPen training, medication storage and logging, food allergen separation, and emergency protocols that every camp operator must have in place.
Medical and Dietary Dashboards for Holiday Camps
When you are responsible for the health and dietary needs of dozens of children every day, paper lists and verbal briefings are not enough. This guide covers how to build digital dashboards that put allergy information, medication schedules, and emergency protocols at every staff member's fingertips.
Flexible Day Booking Systems for Holiday Camps
Parents expect to book holiday camp places online, at any time, with instant confirmation. This guide covers how to build a self-service portal that handles day-by-day bookings, voucher processing, employer billing, and live availability without creating an administrative nightmare.
Managing Flexible Booking Patterns for Holiday Camps
Holiday camp bookings are messy by nature. Parents want day passes, weekly packages, sibling discounts, and the ability to add extra days at the last minute. This guide covers how to manage flexible booking patterns without losing control of your numbers, payments, or sanity.
Managing Daily Schedule Complexity for Multi-Sport Camps
Multi-sport holiday camps juggle dozens of moving parts every single day. This guide covers activity rotation, room allocation, wet weather contingencies, and specialist coach availability so you can run a smooth operation even when plans change at short notice.
Building a Daily Schedule for Multi-Sport Camps
A well-built daily schedule is the difference between a camp that runs smoothly and one that lurches from one crisis to the next. This guide covers the practical process of building a schedule, from allocating time blocks and specialist slots to planning wet weather alternatives and managing transitions between venues.
Automating Payment Collection for Multi-Sport Camps
Chasing payments is one of the most draining tasks in running a holiday camp. This guide covers how to automate collection across card payments, childcare vouchers, tax-free childcare, credit notes, and sibling discounts so you spend less time on invoices and more time on the camp itself.
How to Start a Multi-Sport Activity Business in the UK
Multi-sport activity businesses serve a growing market of parents who want variety, convenience, and childcare flexibility. This guide covers everything from Ofsted registration and venue partnerships to staffing, programming, and building a profitable operation.
How AMES helps multi-sport providers
Holiday Club & Activity Camp Booking
Parents book individual days, full weeks, or bespoke combinations through a self-service portal that shows real-time availability and pricing. AMES processes childcare vouchers from all major providers and handles tax-free childcare claims with the correct HMRC reference codes, removing the reconciliation burden from your team. Employer partnership billing routes corporate bookings through a separate invoicing channel with agreed discount structures applied automatically. Last-minute availability views let parents see and book open spaces on the morning of a session, with medical and consent forms captured at checkout so no child arrives without complete records.
Multi-Sport Scheduling Across Venues
A drag-and-drop visual planner lets you build each day's activity programme across every venue and time slot. Wet weather alternative planning is built in: tag each outdoor activity with an indoor fallback, and when conditions change, switch the schedule with a single click while notifying affected staff automatically. Specialist activity slot allocation matches qualified coaches to their sessions and flags gaps when a specialist is unavailable. Venue transition timing is calculated between activities, with buffer periods displayed on the schedule so groups are never expected to move between buildings in zero minutes.
Direct Debit & Card Payments for Sports Clubs
AMES handles card payments, Direct Debit, and invoicing from a unified dashboard. Childcare voucher redemption is processed directly within the billing system, matching claims to the correct child and session without manual cross-referencing. Credit note management lets you issue, track, and redeem credits against future bookings with full audit visibility. Multi-child family billing consolidates all charges into a single account with automatic sibling discounts, and parents receive one clear statement regardless of how many children they have booked across different weeks or activities.
Parent Communication App for Kids Activities
Parents log in to see their child's schedule, activity details, and any updates for the day. Daily activity photos can be uploaded by staff and shared securely through the portal, giving families a window into the camp experience without relying on social media. Digital sign-in and sign-out with photo verification ensures that only authorised adults collect each child, with a timestamped record stored for safeguarding compliance. Live capacity views show parents which sessions still have spaces, making it easy to add extra days without phoning your office.
Class Registers & Attendance Tracking
A centralised view of every child's medical conditions, allergies, dietary requirements, and medication needs—accessible to authorised staff from any device. Medication administration logging captures the time, dose, staff member, and a witness for every medication event, producing the audit trail that Ofsted and parents expect. Allergy alert badges appear on digital registers next to each child's name, colour-coded by severity so staff can identify high-risk children at a glance during transitions. Emergency procedure quick-access cards surface the correct protocol for each medical condition without staff needing to search through paperwork.
Staff Scheduling & Ratio Compliance
A live ratio tracker shows staff-to-child numbers for every activity zone in real time, turning amber when cover is thin and red when a ratio breach is imminent. DBS cascade tracking monitors disclosure status, update service subscription dates, and portable DBS acceptance across your team, with automated renewal reminders sent well in advance of expiry. Activity-specific qualification matching ensures that only coaches with the right credentials are assigned to specialist sessions like swimming, archery, or climbing. A holiday cover staff pool lets you maintain a bench of vetted, trained relief staff who can be called in at short notice without repeating onboarding paperwork.
Ready to streamline your multi-sport camp?
See how AMES can automate bookings, payments, and communication for your multi-sport business.
Book a Demo